Scheduling for a Boss that has No Time

How do you schedule calls and meetings for a boss that seems to be fully booked all the time? This is when a good working relationship between you and your boss comes into play. When you have that HOT prospect looking for investors in town for a few short hours and you are booked solid, how can you accommodate that meeting? You have to do some serious scheduling acrobatics!

In venture capital firms, deals move along very quickly requiring a fair amount of scheduling flexibility. When you get that last minute phone call for a meeting you need to be able to discuss with your boss how urgent the matter is and if the other meetings you would be changing are as urgent. If you can’t reach your boss to have this type of a discussion, you will sometimes have to make the judgment call. If your boss is definitely not available, maybe you have another venture partner meet with the prospect.

As an operational support person it is my job to make sure that I am able to keep my bosses schedule as organized as possible so these types of last minute meeting requests can be dealt with in a timely manner.