What Does the Ideal Agile Workspace Look Like?
This is a guest post by Mike Cohn, Founder, Mountain Goat Software
(Editor’s note: This article originally appeared on Mike Cohn’s Blog – Succeeding with Agile.)
While writing a chapter for my book, Succeeding with Agile, I put together a list of all the things that I think should be visible within the ideal agile workspace:
Big Visible Charts
Alistair Cockburn coined the term “Big Visible Charts” to describe the charts that agile teams like to hang on their walls. One of the most common of these is the sprint burndown chart, showing the number of hours remaining as of each day of the current sprint.
Charts like these provide a strong visual reminder of the current state of the project. What is shown on these charts will get the attention of team members, so display charts showing the most important information for that sprint. Ron Jeffries suggests considering big visible charts showing the number of passing customer acceptance tests, the pass/fail status of tests by day, sprint and release burndown charts, number of new stories introduced to the product backlog per sprint, and more.
Additional feedback devices
In addition to big, visible charts, it is common for an agile team to use additional visual feedback devices in their workspace. One of the most common is a lava lamp that is turned on whenever the automated build is broken. I’ve also worked with teams that use flashing red traffic lights to indicate exceptional conditions such as an issue on a production server.
Also popular are ambient orbs and Nabaztag rabbits, which are wireless programmable devices that can also be configured to change colors, speak messages, or wiggle their ears as a team desires. Devices like these make a workspace more dynamic, unobtrusively bringing into it information the team may find helpful.
Everyone on your team
Each person on the team should ideally be able to see each other person on the team. This absolutely includes the Scrum Master and ideally the product owner. I do understand, however, that product owners often have responsibilities to other groups outside the development team, and so may sit near them instead. Still, in an ideal world the product owner would be visible to everyone in the team workspace.
The sprint backlog
A task board is usually oriented in rows and columns, with each row containing a particular user story and one index card or sticky note for each task involved in that story. Task cards are organized in columns, minimally including “To Do,” “In Process,” and “Done.” In this way, team members are able to see work progressing across the task board during the sprint and all work all work to be done is visible at all times.
The product backlog
One problem with running an endless series of sprints is that each can feel disconnected or isolated from the whole of a planned released or related set of new capabilities. A good way to reduce the impact of this problem is by displaying the product backlog somewhere that is clearly visible.
This can be as simple as keeping the shoebox full of user stories written on index cards on a table in the middle of the team’s space. Even better, tack the index cards with those upcoming user stories on a wall where all can see them. This allows team members to see how the user stories they are working on in the current sprint relate to others that are coming soon.
At least one big white board
Every team needs at least one big whiteboard. Locating this in the team’s common workspace encourages spontaneous meetings. One developer may start using the board to think through a problem; others may notice and offer to help.
Someplace quiet and private
As important as open communication is, there are times when people need some peace and quiet. Sometimes this is for something as simple as a private phone call. Other times it can be to think through a particularly challenging problem without being interrupted.
Food and drink
It’s always a good idea to have food and drink available. This doesn’t need to be fancy, and it doesn’t even need to be provided by the organization. I’ve worked with plenty of teams that buy a small under-desk refrigerator and share the expense of buying water bottles or soda for it. Other teams buy a coffee machine, depending on preferences. Some teams rotate bringing in snacks, both healthful and not.
Windows are often a scarce commodity and are doled out to an organization’s favored employees. One of the nice things about an open workspace is that windows are shared. Even if the view is of our parking lot and can only be seen across three messy desks, at least you can see the window and some natural light.
It’s unlikely that every one of these will be visible from your workspace, but the more of them that are visible, the better. Let me know what else you think should be visible from within the ideal agile workspace in the comments section.
Mike Cohn has been participating on agile projects since 1995. He has served as VP of Development at four different companies that successfully employed agile concepts and strategies. He is the author of three agile books, numerous articles, and his own blog. You can follow him on Twitter @mikewcohn.
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